Privacy policy

When EL collects and uses your personal data it will act as a data controller. 
This Privacy Notice applies to personal data that is collected when visiting EL’s websites or when registering for an EL event. Please note that if you make use of services provided by third parties, only the Privacy Notice of these third parties shall apply to the personal data collected via these services. 
 
The following Privacy Notice will provide you with information about the personal data that is collected and how it is processed and used. By visiting EL’s websites, by becoming a member of EL or by registering for an EL event, you acknowledge that you have read and understood this Privacy Notice.
This Privacy Notice may be subject to modification from time to time. Any changes will be published on our websites. We therefore recommend that you check our Privacy Notice regularly. This Privacy Notice was last updated on 4 September 2018.

INFORMATION WE COLLECT

In the framework of our operations, we may collect and process your personal data, i.e. data which allow us to identify you as an individual. EL collects personal data that may include:

• Name;
• Address;
• Telephone number;
• Email address;
• Job title and company;
• Bank details;
• Copy of passport or ID documents;
• Information on event attendance (e.g. list of participants), including event photographs and video footages.

We limit our request to personal data that are necessary to provide you with the products or services you have expressed interest in. 
You can visit our website without providing any personal data. However, if you do not provide information requested by us, we may not be able to provide services to you or the website may not function properly.

Please rest assured that we will only take photographs and/or video footages of you during our events provided you have expressly consented to those being taken. You can object to the use of photographs and/or video footages by sending an email to info@european-lotteries.org. EL will then no longer use your personal data and will also remove you from already published material wherever possible.

HOW WE USE THE INFORMATION WE COLLECT

EL may use your personal data to:

• Organize events and manage membership;
• Inform you about EL’s upcoming events, products and services;
• Register for events, seminars or workshops;
• Occasionally send you our newsletter or any information on upcoming seminars and events;
• Comply with legal requirements or other mandatory obligations;
• Improve our services and manage our website’s content as well as website traffic.

We will not retain your personal data for a period exceeding what is necessary to fulfill the purposes set out above. In any case, the retention period shall not exceed five (5) years after the last use of your personal data.

WITH WHOM WE SHARE YOUR PERSONAL DATA

We may share your personal data with third parties providing services on our behalf. This includes amongst others service providers for event organization and website management.

These third parties will only have access to your personal data to the extent required to perform their services. We make every effort to ensure these third parties respect our privacy standards at all times, as well as data protection laws and regulations.

The information you provide to us may be transferred to and stored on our secure servers located outside the European Economic Area (EEA). Where we transfer your personal data, we ensure that all the adequate measures are taken to protect your personal data in a manner that is compliant with data protection laws and regulations.

YOUR RIGHTS

Under certain circumstances, you have the right to:

• Request a copy of your personal data;
• Rectify your personal data;
• Request erasure of your personal data;
• Object to the processing of your personal data (e.g. for marketing purposes); 
• Withdraw your consent at all times (e.g. unsubscription to our newsletter).

All requests, complaints or queries may be addressed to EL via email to info@european-lotteries.org. We will consider any requests, complaints or queries and provide you with a reply in a timely manner. You can also file a complaint to the Belgian Data Protection Authority should you not be satisfied with the way in which we handle your personal data.

HOW WE PROTECT YOUR PERSONAL DATA

EL is fully committed to safeguard your personal data by taking adequate organizational and technical measures against unauthorized access, unlawful destruction or accidental loss of your personal data.

CONTACT INFORMATION

Should you have any questions, queries or concerns regarding this Privacy Notice, please contact us at the following email address: info@european-lotteries.org